Administration & Finance Back Office Lead f/m/d
About Global Rail Group
Global Rail Group is a young but fast-growing group of companies working in different domains of international Railway Infrastructure Management. Our focus is on bringing new technology and digitalisation to the railway industry in order to support the optimization of the railway asset management.
Our vision
We want to passionately contribute to the success of the railway system. Our mission is to ensure the solid and professional set-up and growth of the railways as the most sustainable and environmentally friendly transport system. We are excited to be part of this fast growing and innovating system.
Your role as Administration & Finance Back Office Lead of Global Rail Academy & Media
- Ensure correct and timely invoicing for multiple business units incl. track and monitor automatic invoicing
- Cash-flow management
- Budgeting and management of back office/admin costs
- Provide periodical and ad-hoc status reports to local management and HQ in Vienna
- Prepare data and documents for accounting and payroll to external service providers
- Manage bank and credit card transactions
- Manage intercompany transactions
- Contract management (e.g. ensure timely renewal, review payment terms)
- Support onboarding of new employees
- Monitoring of staff time recording (incl. vacation, sick days)
- Liaison with other group entities and partners to ensure efficient and effective communication within the group
- Support the administrative coordination of global subsidiaries in the business line
- Review of internal workflow and procedures and support implementation of Group ERP system in the respective area
Your profile
- Proven controlling and cash-flow management skills and experience (minimum 5 years)
- High level of fluency in German and English, both written and spoken language (able to hold online and in person meetings in both languages)
- Strong knowledge of German and international invoicing and banking standards
- Basic knowledge of German accounting, tax, and labour law requirements
- Ability to quickly identify potential issues and communicate them effectively
- Ability to communicate with external consultants and authorities in an efficient manner
- Hands-on, willing, and able to deal with local and international partners on a daily basis (e.g. trainers, accountants, lawyers)
- Hands-on, wiExperience in working on international projectslling, and able to deal with local and international partners on a daily basis (e.g. trainers, accountants, lawyers)
- Experience in a start-up environment is a plus
- You proactively solve issues
- You are ready to take initiative and are used to working independently in a matrix organization
Our offer
- As a member of our company, you will be part of a global, rapidly growing team within a global system house in the railway sector, which stands for new and innovative ways in the area of optimizing the railway track
- For our employees we offer a competitive market-compatible gross salary which will be adapted according to your qualification and relevant experience
- A bonus package will also be offered
- With us you can help shape your career, meet short decision-making paths, a tolerant and open community that values your performance and takes your personal needs into account
What to expect from Global Rail Group
- We believe that we can only evolve and thrive as a company with a highly diverse mix of employees and by ensuring a healthy work-life balance
- We have a strong culture of collaboration where Team Spirit, Accountability, Passion, Pioneering Spirit are key
- We will encourage you to take on new responsibilities, work across different functions, become involved in new projects, as well as completing international assignments
- In return, we have hybrid working option (office, home office)
If you are passionate about contributing to the success of the railways system, send your application to career@global-rail-group.com
- Location: Germany
- Job Type: Fulltime
Job Category: Administration & Finance
Job Type: Full-Time (Hybrid)
Job Location: Germany
